Mayor Hackler called the meeting to order at 7:00 p.m.
The Pledge of Allegiance was said by all present.
Roll call was taken. Hackler Present
Others in attendance: Julie Quednau, Village Office Manager; Tiffany McElroy-Smetzer, Village Clerk; Deb Routh, Village Treasurer; Joe Lierman, Village Attorney; Nora Maberry, The Leader; Chris Rohl, Village Resident, Carrie Roberts, Clark Dietz, and Tom Neely, Global Technical Systems.
MINUTES: The minutes of the May 8, 2012 and May 22, 2012 were approved as received.
Routh gave the Treasurer’s Report as of May 31, 2012 (Exhibit 1). Rigdon motioned and McCarty seconded to accept the Treasurer’s Report as presented. Roll call vote was taken: Rigdon – Aye, Spurlock – Aye, McCarty – Aye, Fruhling-Voges – Aye, Silver – Aye, and Chism – Aye. Motion passed 6-0.
INVESTMENT REPORT: Fruhling-Voges gave the Investment Report. FNB rates were as follows: 3 month .05%, 6 month rate .10 %, and 12 month rate .20%. Gifford State Bank 3 month rate 0.15% 6 month rate .25%, 12 month rate .40%. Busey Bank did not submit bids.
Fruhling-Voges motioned and Silver seconded to approve the following changes in the Village investments:
In the General Corp Fund: CD#16120 for $20,000 held at Gifford will be cashed and put into the NOW account; and
In the Equipment Replacement Fund: CD#15388 for $ 25,000 held at Gifford will be cashed and put into the NOW account. A new CD for the $25,000 will be purchased at the July meeting. This is being done for a cash flow purpose.
A new $50,000 6 month CD will be purchased from Gifford State Bank with the Sewer Depreciation Funds and will be designated as such.
Roll call vote was taken: Spurlock – Aye, McCarty – Aye, Fruhling-Voges – Aye, Silver – Aye, Chism – Aye, and Rigdon – Aye. Motion passed 6-0.
Silver motioned and Fruhling-Voges seconded to move $1,000 from the Community Park Bond Account to the Community Park Bill Payment Account. Roll call vote was taken: McCarty – Aye, Fruhling-Voges – Aye, Silver- Aye, Chism – Aye, Rigdon – Aye, and Spurlock. Motion passed 6-0.
BILLS: Rigdon motioned and McCarty seconded to approve the payroll and General Corp, Motor Fuel, Sewer Fund and Stormwater bills. Roll call vote was taken: Fruhling-Voges – Aye, Silver- Aye, Chism – Aye, Rigdon – Aye, and McCarty – Aye and Motion passed 6-0.
MAYOR’S DESK: Hackler reported that Monticello will be hosting the June CIMOA meeting. It will be held on June 21, 2012.
The Woodard Park and Sports Complex Dedication will be this Sunday at 2 pm.
Fireworks: Chris Rohl expressed his concern regarding the safety issues with fireworks on the Fourth of July. In the past, there has been a fire issue with fireworks at Rohl’s property. As the past fire chief, Rohl stated there was a reason why the Fire Department is at the Village fireworks. The Village acknowledged the concerns and agreed that the issue needs to be addressed. Spurlock will follow-up on this issue in committee.
Radio Presentation: Tom Neely from Global Technical Systems, Inc. gave a presentation on radios and the levels on the regarding radios that he has to offer and what each capabilities has. Discussion regarding the trunking system versus the vhf radios.
There was in-depth discussion regarding trunking systems versus individual systems, costs, and availability as to whom the Village would be able to communicate with.
COMMITTEE REPORT S ARE AS FOLLOWS:
FINANCE: Fruhling-Voges reported on the latest Regional Planning Commission Meeting. She will be leaving the packet from the meeting in the office for anyone who is interested.
She also reported on the Energy Aggregation Meeting. Champaign and Urbana have already passed the referendum. There are other meetings going on in the county. The Committee will be following up on these meetings
The Finance committee will be meeting soon to finalize the budget. She hopes to get it finalized at the budget for the next meeting.
McElroy-Smetzer reported that the audit would be the second week of July.
SANITARY SEWER: Nothing to report.
PARKS & RECREATION: Silver noted that there is still a problem with the faucets being left on at the Sports Complex. There is a variety of work that needs to be done at the complex including repairs, hydrant, and faucets for $1,225.
PUBLIC HEATH & SAFETY: Spurlock will be following up with the deputy regarding the fireworks.
BUILDINGS & GROUNDS: McElroy-Smetzer and McCarty presented the budget requests from the committee chair and explained that it is a bare bones budget with minimal one time additions.
STREETS & ALLEYS: Carrie Roberts from Clark Dietz was here to answer questions regarding the Main Street project. Hackler reported on the bid opening for Main Street Project. The winning bid was from Open Road Paving at $337,227.82 for Main Street from Interstate 74 to Sherman Street. The alternate bid for Lincoln Street was $ 73,683.33. The total project cost of both projects is $410,911 not including engineering. Chism motioned and Silver seconded to accept both the Main Street as well as the Lincoln Street bid from Open Paving. Roll call vote was taken: Silver – Aye, Chism – Aye, Rigdon – Aye, Spurlock – Aye, McCarty – Aye, and Fruhling-Voges – Aye. Motion passed 6-0.
Chism motioned and Silver seconded to enter into an agreement with Clark Dietz for the Grand Avenue project. Roll call vote was taken: Chism – Aye, Rigdon – Aye, Spurlock – Aye, McCarty – Aye, Fruhling-Voges – Aye, and Silver – Aye. Motion passed 6-0.
PARK DIRECTOR: Nothing to report
CLERK’S DESK: Nothing to report.
ATTORNEY’S DESK: Lierman presented Ordinance # 2012-8 “Approving and Authorizing Execution of Memorandum of Agreement by and Between Beatrice H. Woodard, Successor Trustee of the Ralph E. Woodard Trust, Dated December 15, 2010 and Beatrice H. Woodard, Trustee of the Beatrice H. Woodard Trust, Dated December 15, 201, and the Village of St. Joseph (701 N. Fourth Street, St. Joseph).” Ridgon motioned and Chism seconded to approve the ordinance as presented. Roll call vote was taken: Rigdon – Aye, Spurlock – Aye, McCarty – Aye, Fruhling-Voges – Nay, Silver – Aye, and Chism – Aye. Motion passed 5-1.
At 9:20, Silver motioned and Spurlock seconded to adjourn the meeting.
These minutes are respectfully submitted.