Mayor Hackler called the meeting to order at 7:00 p.m.
The Pledge of Allegiance was said by all present.
Roll call was taken. Hackler Present
Others in attendance: Julie Quednau, Village Office Manager; Tiffany McElroy-Smetzer, Village Clerk; Deb Routh, Village Treasurer; Joe Lierman, Village Attorney; Victoria Waybright, Village Park Director; Sean Weidner, Village Engineer; Bruce Stikkers, Champaign County Wetlands Conservation; and Claud Awalt, Village Resident; and Nora Maberry, The Leader.
MINUTES: The minutes of the February 14, 2012 Village Board Meetings were approved as received.
Routh gave the Treasurer’s Report as of February 28, 2012 (Exhibit 1). Rigdon motioned and McCarty seconded to accept the Treasurer’s Report as presented. Roll call vote was taken: Rigdon – Aye, Spurlock – Aye, McCarty – Aye, Fruhling-Voges – Aye, Silver – Aye, and Chism – Aye. Motion passed 6-0.
INVESTMENT REPORT: Fruhling-Voges gave the Investment Report. FNB rates were as follows: 3 month .05%, 6 month rate .10 %, and 12 month rate .20%. Gifford State Bank 3 month rate 0.15% 6 month rate .25%, 12 month rate .40%. Busey Bank did not submit bids.
Fruhling-Voges motioned and Silver seconded to approve the following changes in the Village investments:
In the General Corp Fund: CD#50962 for $100,000 held at FNB will be rolled for another 6 months
In the Motor Fuel Fund: CD# 50969 for $48,000 will be rolled for another 6 months.
Roll call vote was taken: Spurlock – Aye, McCarty – Aye, Fruhling-Voges – Aye, Silver – Aye, Chism – Aye, and Rigdon – Aye. Motion passed 6-0.
TRANSFERS: Silver motioned and Fruhling-Voges seconded to transfer $500 from the Community Park Bond to the Community Park Bill Payment Account. Roll call vote was taken: McCarty – Aye, Fruhling-Voges – Aye, Silver – Aye, Chism – Aye, Rigdon – Aye, and Spurlock – Aye. Motion passed 6-0.
Rigdon motioned and McCarty seconded to transfer $30,000 from the Sewer account to the General Corp account to make the final payment on the loan from GC to Sewer. Mayor Hackler commended Rigdon on paying the loan back so quickly. Roll call vote was taken: Rigdon – Aye, Spurlock – Aye, McCarty – Aye, Fruhling-Voges – Aye, Silver – Aye, and Chism – Aye. Motion passed 6-0.
BILLS: Chism motioned and Silver seconded to approve the payroll and General Corp, Motor Fuel, Sewer Fund and Stormwater bills. Roll call vote was taken: McCarty – Aye, Fruhling-Voges – Aye, Silver- Aye, Chism – Aye, and Rigdon – Aye. Motion passed 6-0.
PUBLIC PARTICIPATION: Claud Awalt questioned why the Village could not finish working on the ditches on North Fifth Street. He also wants to know why the check valve has not been installed on the tile from Stout Street to Awalt’s backyard tile. 501 E Grand buried a four inch plastic tile and water stands there. It should flow to the west but does not. Hackler noted that the work on Grand Avenue should take care of this problem. Freese Funeral Home west driveway is very rough and stands in water continuously. Hackler noted that the problems will be taken care of in a timely manner.
Bruce Stikkers reported that the CCWC will be having a controlled burn on the north half of the wetlands. They have a permit from IEPA. IDNR will be using their trained staff do the actual burn. Stikkers is concerned that he will not have the control of the burn as if they had their own staff doing the burn. He will work with the Village to get the information out as efficiently as possible.
Stikkers also reported that he would be willing to come to the Spring Clean Up with an electronics recycling trailer on Spring Clean Up Day which is May 12th 7 am to noon.
MAYOR’S DESK: Hackler reported on the Flood Risk Review Meeting held at the Illinois State Water Survey in Champaign on March 6, 2012.
COMMITTEE REPORTS ARE AS FOLLOWS:
FINANCE: Fruhling-Voges noted that the Finance Committee would be looking at Regional Planning Committee proposal for comprehensive planning services. Fruhling-Voges noted that she would be at the RPC Technical Committee.
SANITARY SEWER: Rigdon noted that he was very pleased that the Sewer Fund had made the payment of $30,000 on the loan from General Corp. This payment paid the loan back in full. He also noted that there would be a $37,722.50 interest payment due April 11, 2012. It will be on the second bill run of this month.
PARKS & RECREATION: Silver reported on the Village Gardener annual report. He complimented their work. Silver noted that $1100 of the donation will be paid to Schuren to set up an account. The other $1100 will be payable to the club. Silver motioned and Spurlock seconded to approve the $2200 donation to the Village Gardeners. Voice vote was taken. Motion passed 6-0.
Silver reported that he and Waybright had met with Soccer and Softball. Silver has developed a list of things that the groups would like to see done before the season. Silver will meet with his committee concerning these items.
The Chicago Fire Soccer group would be interested in holding a soccer camp here in July. The St. Joseph Soccer Club would be the sponsor.
PUBLIC HEATH & SAFETY: Spurlock motioned and Rigdon seconded to approve the contract with Griffin Communications for $4800 for three new controllers for the tornado sirens. Voice vote was taken. Motion passed 6-0.
BUILDINGS & GROUNDS: Nothing to report.
STREETS & ALLEYS: Chism noted that the committee had unanimously voted on option 2 for the repair of Main Street, the North and South section for a total of $353,900.
Chism motioned and Fruhling-Voges seconded to approve the Clark Dietz Contract in the amount not to exceed $36,600 with paragraph of the standard terms and conditions deleted. Roll call vote was taken: Chism – Aye, Rigdon – Aye, Spurlock – Aye, McCarty – Aye, Fruhling-Voges – Aye, and Silver – Aye. Motion passed 6-0.
The Board discussed scheduling the work. Trustees noted that the work should be done between when school is dismissed for summer and the Community Festival. Weidner noted that the project should take between three and four weeks to complete.
PARK DIRECTOR: Waybright reported that she had contacted the Champaign Park Dept to see how they had handled it when the Chicago Fire used their facilities.
CLERK’S DESK: Nothing to report.
ATTORNEY’S DESK: Lierman informed the Board of a proposed property purchase between two adjoining properties. He stated that the best way for the purchase to happen and not to go through the subdivision process is for the new land plus the old land to be consolidated into one lot. This would avoid any potential problems of an additional buildable lot.
At 8:13, Silver motioned and Spurlock seconded to adjourn the meeting.
These minutes are respectfully submitted.