Mayor Hackler called the meeting to order at 7:00 p.m.
The Pledge of Allegiance was said by all present.
Roll call was taken. Hackler Present
Others in attendance: Mike Peters, Village Public Works Superintendant; Julie Quednau, Village Office Manager; Tiffany McElroy-Smetzer, Village Clerk; Terry Boyer, Village Engineer; and Nora Maberry, The Leader.
MINUTES: The minutes of the February 28, 2012 and March 13, 2012 Village Board Meetings were approved as received.
PUBLIC PARTICIPATION: None
McCarty motioned and Spurlock seconded to approve the bills as presented. Roll call vote was taken: Rigdon – Abstain, Spurlock – Aye, McCarty –Aye, Fruhling-Voges – Aye, Silver – Aye, and Chism – Aye. Motion passed 5-0 with 1 abstention.
Hackler noted that there would be a Village Zoning Board meeting held on April 19th. Three items are on the agenda. There is a petition for a paint ball facility, Lowell Suits is asking for a 3 foot variance on the west side of his home, and to consider text amendment to the Village of St. Joseph Zoning Code.
Hackler noted that he received Craig Shonkwiler’s resignation from the Planning Commission due to his desire to spend more time with his family. The Board regretfully accepted his resignation. Hackler noted that we will need to fill both the Chair and the vacant Planning Commission position.
The Chamber of Commerce Dinner is at the Living Word Church at 6 pm. on April 26th. Trustees should let Quednau know if they wish to attend.
COMMITTEE REPORTS ARE AS FOLLOWS:
FINANCE: Fruhling-Voges noted that the goal setting meeting needs to be set up. She asked that the Trustees get their goals together and costs for their projects. The goal setting meeting will be at 6 pm on April 16th. Hackler asked Boyer if the costs for Grand Avenue would be in by that date. Boyer stated that he would have some information available for the meeting. This will be the first step for the budget process.
SANITARY SEWER: Rigdon noted that Luke Fisher had earned 90 hours for successful Completion of Operation of Wastewater Treatment Plants, Volume II. The Board was very pleased in his progress.
PARKS & RECREATION: Silver reported that the committee is working with the Engineer regarding the development of the north end of the Community
Park. There have been a few instances of vandalism in Kolb and the Community Park. Due to the vandalism, there will be porta potties at Kolb Park.
The committee also discussed maintenance issues. Crestwood
Park has some trees that have grown large enough that they are interfering with the soccer field. Silver stated that these are nice sized trees and the committee recommended that the trees be moved to the community park. Silver has a bid to move the 7 trees for $200 each. Silver motioned and Spurlock seconded to have the trees moved to the Community
Park at a cost not to exceed $200 each. Roll call vote was taken: Spurlock – Aye, McCarty – Aye, Fruhling-Voges – Aye, Silver – Aye, Chism – Aye, and Rigdon – Aye. Motion passed 6-0.
Also at Crestwood, soccer has asked for sod around the goals. If the Village would provide the sod, they would do the work. Peters is working on getting a bid on the sod.
Silver noted that at the Community
Park, the fields need more infield mix is needed at the Community
Park. Silver motioned to purchase 25 tons of the mix @ $12.75 per ton. There will be an additional $875 in trucking fees. Roll call vote was taken: McCarty – Aye, Fruhling-Voges – Aye, Silver – Aye, Chism – Aye, Rigdon – Aye, and Spurlock – Aye. Motion passed 6-0.
Silver noted that the commons area at the Community
Park has washed out. A tandem load of ag lime is needed. Silver motioned and Chism seconded to purchase 25 tons of ag lime from Fairmount at a cost of $14 per ton with trucking included. Roll call vote was taken: Fruhling-Voges – Aye, Silver – Aye, Chism – Aye, Rigdon – Aye, Spurlock – Aye, and McCarty – Aye. Motion passed 6-0.
Silver reported that the Village had been asked to participate in baseball fence replacement at the Grade School. Due to liability reasons, the Grade School will be removing the fence on the middle baseball diamond. As the Grade School does not use the fence, they had not planned on paying for the replacement fence. Little League approached the Grade School for financial assistance replacing the fence and the Grade School contacted the Village about participating in a cost sharing of the project between Little League, the Grade School and the Village. The committee decided that they did not want to participate in cost sharing for the fencing for the Little League. Silver said that they felt that the Little League could use Hackler
Park or put up plastic fencing.
PUBLIC HEATH & SAFETY: Nothing to report
BUILDINGS & GROUNDS: McCarty noted that they have gotten the small blue dump truck back but the repairs were not satisfactory so it was returned for further repair.
STREETS & ALLEYS: For a follow-up on prior complaints, Chism noted that the check valve had been installed between Fifth and Sixth Street last fall. Discussion took place regarding other problem spots in the Village.
CLERK’S DESK: Nothing to report
ATTORNEY’S DESK: Nothing to report.
At 8:43, Silver motioned and Spurlock seconded to adjourn the meeting.
These minutes are respectfully submitted.